SecureVerse collects your institution’s records in tamper-evident boxes, scans them to searchable files, and holds them in an encrypted vault your team can reach at any hour.
Every engagement starts with a pilot: one SecureBox, end to end, before you commit an archive. Or call +233 55 654 8184.
A paper archive is risk that compounds quietly: fire, flood and humidity on one side; slow retrieval and occupied floor space on the other; and Act 843 asking questions either way.
Transcript turnaround that international placements depend on, alumni records that survive the decades, and storage rooms returned to the campus.
Case files retrievable by text search, audit logs that stand up to scrutiny, and custody you can demonstrate rather than assert.
Patient records kept confidential, and recoverable after the kind of disaster that ends a paper archive.
Auditability you prove rather than claim, through access logs and per-batch certificates, and archive floors returned to revenue.
Land titles and certificates preserved against loss, and citizen service that no longer waits on a file hunt.
Land titles, wills and certificates that exist in one copy in one house, kept where fire and flood cannot reach them, and reachable by the relatives you name.
A custody chain is only worth the record it leaves behind. Each handover is signed or logged at the moment it happens, and the record never sits with nobody accountable for it.
The box is closed and sealed at your office, in front of your staff. The seal is numbered and single use, and the number is written against your own reference.
Pass 1 · signed at collectionCollection by a background-checked team. Custody is signed at the point it changes hands, not reconstructed afterwards.
Pass 2 · signed at intakeThe seal number is verified against the collection log before the box is opened. A seal that does not match does not proceed.
Professional scanning to high-resolution, text-searchable PDF, indexed to your filing structure rather than one we impose.
Pass 3 · signed back to youDelivered into your encrypted vault behind multi-factor authentication. Every access from that point is written to a log you can read.
A Certificate of Digital Archiving is issued for the batch. Originals are returned, re-archived or destroyed on your written instruction.
Custody passes three times and is signed at every pass. Your office, to us, and back to you.
The most useful thing we can offer is not a promise. Every engagement starts with a pilot small enough to inspect: one SecureBox, end to end, so you see the whole chain before committing an archive to it.
You accept the proposal. Nothing is collected yet.
We come to you, map where the records actually sit, and agree what the pilot covers.
One SecureBox is sealed at your office, in front of your staff.
Scanned, indexed, loaded into your vault, certificate issued. You inspect the whole chain.
You judge the pilot. If it does not hold up, it ends there and you have committed nothing.
Scale to the tier that fits, with the pilot as the standard everything after it is measured against.
Collection at your tier frequency, certificates per batch, annual price review.
Two tiers cover most institutions. Every engagement is scoped and quoted individually after the pilot.
Both tiers begin with a one-time setup: site assessment, SecureBox deployment, the first digitization batch, and vault provisioning. Quoted in your proposal.
Bulk backlog scanning outside these plans is billed per page at a rate confirmed in your proposal.
| Tier | Pages per term | Users | Includes |
|---|---|---|---|
| 1 · Academic Growth | 5,000 | 5 | 300 DPI double-sided scanning, standard indexing. |
| 2 · Mid-tier Archive | 10,000 | 15 | Full-text search (OCR), advanced indexing. |
| 3 · Enterprise Compliance | 15,000 | 20 | End-to-end collection, professional scanning, OCR, hosted vault. |
| 4 · Premier Institutional | 25,000 | Unlimited | Priority collection, custom metadata matrix, dedicated storage. |
300 DPI double-sided scanning, standard indexing.
Full-text search (OCR), advanced indexing.
End-to-end collection, professional scanning, OCR, hosted vault.
Priority collection, custom metadata matrix, dedicated storage.
Recurring fees are reviewed annually, ahead of renewal, never mid-term.
One is a physical object your staff can inspect. The other is infrastructure your auditor can question. Both are specified, not described.
Sealed and numbered at the point of collection.
Act 843 asks you to answer for the records you keep. Every control here is standard on every package, and none of it is taken on faith.
Three roles touch a document between your office and your vault, and each is accountable for a different link in the chain. The separation is deliberate: no one role can move a record end to end on its own.
Background-checked collection staff. They seal, transport and hand over under signature. They do not open boxes.
Scanning and indexing at the facility. They verify the seal against the collection log at intake and record the page count.
Provisioning, access control and log integrity. This role never handles paper.
Three models, one decision, taken at the site assessment and written into the agreement. Residency is something we settle with you, not something we assume.
A
SecureVerse provisions and operates the encrypted vault. Fastest to stand up, and the default for SMEs, clinics and firms.
B
The platform is deployed on servers inside your own environment. Records stay on your premises. SecureVerse installs, operates and maintains.
C
The master set is held on-premise. A working index and retrieval copy sits in the managed vault, so staff keep fast search without moving the originals.
Records sit
Operated by
Lead time
On all three: AES-256 encryption, mandatory multi-factor authentication, and an access log you can read.
Lead time is standard for the managed vault, the fastest to stand up, and extended where the platform is installed on your own hardware.
Answers institutional teams usually ask for before signing.
We visit within five business days of your go-ahead to map your records and scope a pilot.
That is a deployment decision, and it is settled before the first box is sealed. Managed engagements sit in a private encrypted vault on AWS S3. Institutions with residency or sovereignty requirements take the dedicated deployment, where the platform runs on servers inside your own environment and the records never leave your premises.
They are returned, re-archived, or destroyed with a Certificate of Digital Archiving, on your written instruction. The choice is yours and it is recorded.
Only the users your institution names, through role-based access control and mandatory multi-factor authentication. Every access is logged.
Both. Institutional plans include recurring SecureBox collection alongside one-time backlog digitization.
Overage is billed at the per-page rate confirmed in your proposal. No allowance is consumed silently: usage is reported.
Digital retrieval is immediate. Physical recall of an original is agreed in writing.
A named contact, with a written escalation path issued with your service agreement.
No. SecureVerse holds no ISO 27001 or SOC 2 certification today, and we will not imply otherwise. What we hold is the control set described above, and a chain of custody you can audit on one box before committing anything.
The lockable box, the logistics team, the scanning, the vault and the certificate arrive as one engagement: delivered, logged and answered for.
Tell us where the records sit.
We assess on site within five business days.
Judge us on one box before you commit an archive.
